If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.
No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!
Here are 50 ways to increase productivity and add hours to your day.
1. Set a Timer
Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.
In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.
2. Eliminate All Distractions
Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.
Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.
7. Complete Your Most Dreaded Tasks First Thing in the Morning.
Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.
Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.
Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.
Once you get going, you will quickly get into a rhythm that could last for hours.
13. Find out Your Productive Hours
Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.
Find out when your prime time is for productivity and optimize your work schedule accordingly.
14. Keep a Notebook and Pen on Hand at All Times
This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.
15. Write a Blog to Chronicle Your Own Personal Development and Achievements
The blog keeps you accountable and always working towards self improvement and personal growth.
When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.
And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.
16. Write out a To-Do-List Each Day
I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!
17. Write Your Most Important Tasks and To-Dos on a Calendar.
The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.
When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.
If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:
Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.
We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.
30. Take a Break
You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.
31. Start a Polyphasic Sleep Schedule
What is polyphasic sleep?
Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily. This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.
While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.
32. Learn to Say “No”.
We can’t do everything and therefore we must learn when to say no in order to save our sanity.
The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.
With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.
If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.
Take a look at these tips to help you stay productive while working from home:
Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.
Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus
40. Plan Your Meals in Advance
Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.
Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.
41. Cook Your Meals in Bulk
When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.
This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.
44. Save the Trips to Bank by Taking Direct Deposit
Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.
45. Auto Pay Your Bills
How many times have you been worried about whether you missed the bills deadline?
Auto paying your bills will save you time and eliminate late fees and increased interest rates.
46. Shop Online
Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.
47. Speed up your Internet With a Broadband Connection
Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!
If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.
48. Keep up the Speed of Your Computer
If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.
Turn off the TV and you are sure to get more out of life.
50. Use a Tivo or DVR
This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.
So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.
